It is a fact that planning a board meeting takes many hours and can be a hassle. Meetings can be wasted time and productivity if they lack focus, structure or energy. There are a few simple steps you can implement to ensure your directors are actively engaged and participate in a successful board meeting.

Examine Your Meetings at Least every year

Feedback is one of the best ways to improve meetings. After a few meetings and discussions, ask your board members to take two sticky notes, and mark “+” on the areas which were satisfactory and “-” on the areas that could be improved. Then ask them to stick notes on a poster that www.yearsboard.com/how-to-make-the-most-of-google-for-nonprofits/ they can hang near the door so that everyone can see what needs to be altered.

Control Your Time

Keep your meetings short to allow for meaningful discussions and making decisions. Avoid including lengthy reports or “have to” items on your agenda. Instead of focusing on the information that you have already published in your board book, consider breaking it into smaller topics for discussion or allowing your directors to conduct their own research prior to attending the meeting with questions ready to discuss.

Board meetings are a fantastic way to inspire your team and make them feel excited. By adding “mission moments” to the meeting -where board members can hear testimonials or stories about how your organization is making an impact on the lives of people — can be an enormous boost of energy for the entire group.